Masters Youth Club: Policy
What information do we collect about you and why?
Masters Youth Club collects and uses personal data on the basis that it is in its legitimate interests to do so, for example to keep records of transactions and to provide club service to its members.
From our website: We collect information you provide by filling in one of our online enquiry forms, and we will use this to keep you updated about Masters Youth Club's activities and services. You may withdraw this consent at any time by emailing us at firstname.lastname@example.org
From our members: We collect information via our membership application process and throughout our relationship with you in order to comply with regulation and for the purpose of performing our contract with you. The provision of your personal data is required in order to be a member with us, however the provision of information for marketing purposes is voluntary.
How long do we keep this information?
If your membership is discontinued, we will keep your information for up to two year after we last heard from you.
If you are or were a Masters Youth Club member, Sponsor, Donor, external club etc.. we may keep most of your information for up to five years from the last payment transaction with us or you have explicityly requested us to keep you informed. Where required by law or regulation, we keep your information and documents only as long as required to do so.
Who do we share your information with?
• Our IT providers and services providers in order to provide and maintain the provision of our services;
• Our appointed auditors, accountants, lawyers and other professional advisers, to the extent that they require access to the information to provide advice;
• If required to do so to meet applicable law, the order of a Court or market rules and codes of practice applicable to the circumstances at the time;
• Relevant authorities to investigate or prevent fraud or activities believed to be illegal or otherwise in breach of applicable law;
We will not lend or sell your information to third parties.
Your personal information may need to be shared with our service providers, which may involve transferring it to countries outside the European Economic Area (EEA). Where we do so, we will ensure that we do this in accordance with current data protection legislation by only transferring your data to jurisdictions in respect of which there is a European Commission adequacy decision or, where this is not the case, by using model clauses which have been approved by the European Commission.
You have certain rights in respect of the data we hold relating to you. Details of these rights can also be found on the Information Commissioner's website (https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/individuals-rights/). You are entitled to a copy of the information we hold about you in a portable format or otherwise, to request rectification, erasure, or restriction of processing of the information we hold about you, and to object to processing or to automated decision making. Please note that the application of these rights vary according to the legal basis used to process your data. In certain circumstances we are required to retain copies of information we hold about you by other regulations. In this instance we will not be able to erase or modify the data.
We will endeavour to keep your information accurate however if at any time after giving us this information it becomes out of date, then we ask you to notify us directly and we shall remove or amend the information within a reasonable time frame and in accordance with legislative requirements.
Internet communication, which includes email, is not secure. The protection of data by encryption is possible provided that the encryption method (protocol) used is current and the correct procedure for encryption and decryption is followed at all times. We cannot accept any responsibility for unauthorised access by a third party or for the loss, theft or modification of data while it is being sent to us by email. For security purposes we may monitor emails received or issued by us.
Information supplied by cookies can help us to provide you with a better online user experience and assist us to analyse the profile of our visitors. For example: if on a previous visit you went to our education pages, we might find this out from your cookie and highlight educational information on your second and subsequent visits. Some cookies also help us by showing how our users use and move around the site and which services they like or don't like. When looking at this information, we do on an anonymous and aggregate basis without viewing any of your personal details.
A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website's computer and stored on your computer's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.
Many sites do this whenever a user visits their website in order to track online traffic flows.
Cookies record information about your online preferences. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these, of course, means that certain personalised services cannot then be provided to that user and accordingly you may not be able to take full advantage of all of the mastersyouthclub.org features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.
Changes to our Privacy Notice
We keep our privacy notice under regular review. This privacy notice was last updated in May 2018. We reserve the right to update this privacy notice at any time and we will advise you when we make any substantial update to it.
How to contact us
If you have any questions about our privacy notice or the information we hold about you please contact us at email@example.com.